Are you a placement agency - whether you organize internships, au pair programs, or sports coaching opportunities - looking to streamline your operations and enhance your service?
Hanover CRM gives you a centralized platform where you can manage placements end-to-end, collaborate seamlessly with hosts and partners, and deliver a consistently reliable experience to participants.
Reasons to use Hanover CRM
Flexible Placement Management
Hanover CRM gives you full control over how placements are managed - whether you choose to handle everything centrally or collaborate directly with host employers and partner organizations. Create and manage placements in whatever way works best for your process:
● Administrator-Driven: Your in-house team can create, edit, and oversee placements from a single dashboard.● Host-Driven: Grant host employers permission to create and update their own placements and open position listings, subject to review.●Partner-Driven: Allow partner organizations (e.g., local program coordinators, education advisors) to build and submit placements on your behalf.
Configurable roles and permissions let you define who can do what, so you never have to compromise on control or security.
Open Positions: Centralized Job Board
Use our Open Positions feature to track available roles across all host employers, and decide whether to advertise them:
● Public Listing: Display open placements on your website for anyone to browse.● Private Portal: Host open positions within the participant portal—only registered applicants can see them.● Self-Service Applications: If enabled, applicants browse available positions, express interest, or apply directly from their account, drastically reducing manual coordination.
By automating the “find & match” process, you accelerate time-to-placement and improve fill rates for hosts.
Sites of Activity: Managing Multi-Location Hosts
Many host organizations operate multiple program sites - branches, campuses, field locations - and managing them under a single employer profile can be complex. Hanover CRM’s Sites of Activity module lets you:
● Represent every location, campus, or office under one umbrella account.● Assign placement-specific rules (e.g., age requirements, certification needs) per site.● Track application quotas and placement capacity at each location independently.
No coding or additional technical support required: simply add or edit sites as your programs expand.
Configurable Placement Workflows & Matching Criteria
Every program is different. Hanover CRM ensures you’re not stuck with a one-size-fits-all process:
● Custom Placement Stages: Define your own stages - “Screening,” “Interview,” “Documentation,” “Offer,” “Onboarding,” etc. - and move applicants through each step at your pace.● Automated Notifications: Configure alerts and email templates tied to each stage (e.g., “Applicant Received,” “Interview Scheduled,” “Placement Confirmed”).
Your team, hosts, and partners all see the same status updates in real time, so nothing ever slips through the cracks.
Host Review & Applicant Tracking
Host companies can log in to Hanover CRM to:
● Review Candidate Profiles: View resumes, application questionnaires, and any uploaded documents.● Set Application Status: Put applicants “On Review,” mark them as “Confirmed,” or “Rejected,” following your own custom workflow.● Leave Feedback & Notes: Attach comments to each candidate profile for other admins to see.
Meanwhile, administrators can define program-specific review windows (e.g., “All applications must be reviewed within 7 days of submission”) to keep placements moving and meet deadlines.
Contract Management
Hanover CRM’s Contract Management module lets you build and manage all participant-host agreements in one place:
● Template Library: Upload your standard contract templates and use merged data fields (participant name, host company, placement dates) to auto-fill each contract.● E-Signature: Send contracts for digital signature to participants, hosts, and your admin team. Receive real-time status tracking.● Automated Renewals & Amendments: When placements are extended or updated, generate amendments at the click of a button without starting from scratch.
All contracts and signed PDFs are stored securely in the cloud, accessible 24/7.
Pricing
Here is a list of our fixed-price Hanover CRM plans, with different packages suitable for different businesses. Go ahead and pick your package.
Sign up today and start your 14-day free trial
Pro Features
Hanover CRM also offers a series of Pro Features that you can choose from the further enhance your workflows and integrate third party systems.
Multiple Brands & Channels
Easily manage multiple brands and communication channels from one unified platform.
Enhanced Custom Dashboard & Analytics
Gain deeper insights with fully customisable dashboards and advanced analytics tailored to your workflow.
MailChimp Integration
Seamlessly connect with Mailchimp to sync contacts and launch targeted email campaigns with ease.
Ready for a New Placement Management Solution?
Join the many placement agencies, internship providers, au pair coordinators and sports coaching networks that have already transformed their operations with Hanover CRM. Gain the flexibility, visibility, and control you need, all in one place.