For exchange recruiters & agents
Smarter placements, stronger agency workflows.
Hanover CRM is built for international exchange recruiting. Applications, candidate communications and analytics in one mobile-friendly platform.
Hanover CRM is mobile-friendly placement-management software built for international exchange recruiters and agents. Recruiters use Hanover to run applications, candidate communications, host and partner portals, digital contracts, automated references, Stripe payments and Mailchimp campaigns from one workspace. It replaces the spreadsheets, email threads and generic CRMs most agencies cobble together to manage internships, Work & Travel, and global exchange programs.
- 14-day free trial
- No long-term contracts
- Perfect for internships and Work & Travel
Trusted by exchange recruiters and agencies
Why Hanover
Are you a recruitment agency working on behalf of placement agencies or visa sponsors?
Hanover CRM gives recruiters full control over application flows, candidate communications and analytics, from first inquiry through confirmed placement, all in one mobile-friendly interface.
Programs supported
Which exchange programs does Hanover support for recruiters?
Internships, Agricultural Exchange, Hospitality & Tourism placements, Language Immersion, Graduate and Research programs, Volunteer Abroad, Youth Exchanges, Professional Fellowships, Teacher Exchange, Sports programs, STEM & Research Internships Abroad, and more.
Hanover supports the full lifecycle of each program type: participant registration, application and placement matching, document management, participant and host portals, and post-placement tracking. Configurable forms, portals and automations adapt to each workflow inside one system.
Key features
What workflows does Hanover automate for exchange recruiters?
Hanover connects recruiters, partners and participants in one process so everyone has the visibility they need.
- Customised applications & flows
- Build dynamic application forms using configurable sections and plugins. No coding or developer support, fewer bottlenecks across every program.
- Participant, host & partner portals
- Dedicated, brandable portals for participants, host employers and partner organizations. Each one shows only what's relevant to that user.
- Manage placements
- Placements can be created by administrators, host employers or partner organizations, with permissions and workflows that match how your team actually works.
- Open positions
- Track available roles across host employers and advertise them publicly on your website or privately within the participant portal.
- Digital contracts & documents
- Host agreements, participant waivers and co-signed contracts in one place: centralised, trackable, easy to manage. Configure document requirements by program, role or status.
- Automations
- A no-code automation engine with triggers, conditions and routines. Automate repetitive tasks and keep processes running without developer support.
- Mobile-friendly participant portal
- Works on any device. Applicants log in, complete applications, upload documents and track their progress from desktop, tablet or smartphone.
- Emails & text messaging
- Branded email and SMS workflows keep applicants engaged throughout the lifecycle, on the channels they actually check.
- Automated references
- Request, collect and track references automatically. No chasing referees by email, no managing attachments by hand.
Integrations
How does Hanover integrate with Mailchimp, Stripe and Calendly?
Hanover plugs into the tools you rely on so the CRM becomes the hub the rest of your stack runs through.
- Mailchimp
- Targeted email campaigns based on real-time CRM data: marketing, newsletters, program updates. Sync contacts and segment audiences without manual exports.
- Stripe
- Collect application fees, program deposits and final balances directly in the CRM. Payment activity is tracked alongside participant records, with no spreadsheets to reconcile.
- Calendly
- Easier scheduling for interviews, check-ins and virtual orientations. Embed scheduling links so appointment details stay linked to the right contact.
- Custom integrations
- Need something more tailored? We build custom integrations for an additional fee, so your critical tools can all talk to Hanover.
Pricing
How much does Hanover cost for exchange recruiters?
See all three tiers, including the Essentials tier tailored to recruiters and partners. Custom pricing scoped to your placement volume. Visit /pricing for tier overviews and contact us for a quote.
Pro features
What pro features can recruiters add to Hanover?
Optional add-ons for recruiters who need more from the platform.
- Lighthouse (Support Desk)
- A support desk built for international exchange. Easier issue reporting and resolution, lower barriers to adoption.
- Multiple brands & channels
- Run multiple brands and communication channels from one platform. Useful for agencies that operate several programs under different names.
- Enhanced dashboards & analytics
- Customisable dashboards and analytics built around the way your team actually reports.
- Mailchimp integration
- Sync contacts and launch targeted email campaigns based on real-time CRM data.
Pro features pricing is available upon request. Contact us.
Customer stories
Which exchange recruiters use Hanover today?
How agencies and sponsors run placements at scale on Hanover.
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Education Abroad · Absolute Internship
Live in Less Than a Quarter
11 weeks. Four support calls. One clear owner. A fully live Hanover system. Absolute Internship delivers international internship programs across Europe and Asia, placing students with host companies in global cities while managing all pre-departure and on-site operations behin
Read the case study -
Work & Travel · Challenger Sports
Scaling Seasonal Soccer Programs
Challenger Sports, a leading provider of soccer education across North America, relies on Hanover CRM to manage the complex logistics of its seasonal Coach in the USA/Canada programs. Since migrating from a bespoke system in 2021, Challenger has used Hanover to streamline thousan
Read the case study -
Work & Travel · IRE Canada
Transforming Operations
When IRE Canada first began exploring new database options in 2019, they weren’t simply looking for a software replacement - they were searching for a system that could evolve alongside their organisation. As a national provider responsible for sending Canadians abroad and hostin
Read the case study
FAQ
Exchange recruiter CRM questions, answered
What is a CRM for international exchange recruiters?
How does Hanover help recruiters working with placement agencies and visa sponsors?
How does Hanover compare to generic CRMs like HubSpot or Salesforce?
How long does Hanover take to implement for a recruitment agency?
How much does Hanover cost for an exchange recruiter?
Is Hanover SOC 2 compliant?
Ready for a new placement management solution?
Book a no-obligation demo and experience why Hanover is the international exchange CRM built for recruiters.